Information

Complaints to Academy Schools

What is the complaints procedure for a complaint against an Academy School?

The government has issued Departmental Advice on making a complaint against an Academy entitled “Procedure for dealing with complaints about academies“. 

The Education & Skills Funding Agency is under an obligation to ensure that Academies stick to their contract with them, which is called an Education Funding Agreement.

Below you will find a flowchart explaining the procedure for a complaint against an Academy school.

Complaint against an Academy schoolFlowchart

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  • Request a copy of the School’s Complaints Policy and other relevant policies and take note of what this policy says about the schools’ Complaints Process.
  • Write a letter to the school requesting a copy of your child’s education records. Unfortunately, academies are different from maintained schools in that there is no equivalent legal right to access your child’s educational record. It will be up to the school to decide whether to grant such access, and it is likely to depend on the contractual relationship between the parent and the school.
  • Write your complaint letter (see our ‘How to Guide’ on ‘Complaints to Schools’ for further information and sample letter) and submit this in line with the process set out in the school’s Complaints Policy.
  • If you are unhappy with the response of the school’s governing body, you can submit a complaint to the Education & Skills Funding Agency; the ESFA can only investigate if there is a problem with the school’s complaints procedure or if the school is not following the terms of its funding agreement.
    You can request a copy of the funding agreement from the school and check to see whether the school have complied with this agreement.

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How do I make a complaint to the Academy?

You should first complain to the Academy itself. The school’s complaints policy must be in writing, available to parents and set out clear timescales for how complaints will be handled. 

If you are a parent of a pupil at the Academy, the complaints procedure must comply with The Education (Independent School Standards) Regulations 2014, Schedule 1, Part 7. The complaints process should have 3 stages:

1. Informal Stage – usually an informal meeting between complainant and staff.

2. Formal Stage – complaint is submitted in writing to the school.

3. A Panel Hearing. If the matter proceeds to a Panel Hearing, the school must allow the complainant to attend that hearing (and be accompanied if they wish) and have at least one independent panel member (independent of the management and running of the Academy). 

If the complaint is from someone other than a pupil’s parent, the Academy can handle this complaint differently to above.

Can I make a complaint about teacher misconduct?

You can report serious professional misconduct of a teacher to the Teaching Regulation Agency (TRA). The TRA will only look into cases where the misconduct could result in that teacher being disqualified; this could include, for example:

  • unacceptable professional conduct;
  • conduct that may bring the profession into disrepute; or
  • conviction of an offence such as sex, violence, terrorism, hate crime, fraud, theft, possession or supply of drugs.

 The TRA cannot look into complaints about a teacher’s performance or competence.

Under the Teachers’ Disciplinary (England) Regulations 2012, the TRA can only look into allegations against teachers who are, or have ever been, employed or engaged to carry out teaching work at:

  • a school in England;
  • a sixth form college in England;
  • relevant youth accommodation in England;
  • a children’s home in England; or
  • a 16 to 19 Academy;

and when employed in these settings have been engaged in:

  • planning and preparing lessons and courses for pupils;
  • delivering lessons to pupils;
  • assessing the development, progress and attainment of pupils; and
  • reporting on the development, progress and attainment of pupils.

The TRA cannot usually consider allegations against teaching assistants, higher level teaching assistants or other support staff not engaged in unsupervised teaching activities.

To make a complaint to TRA you must have tried all local complaints procedures including contacting the school’s head teacher and/or chair of governors and contacting the Local Authority.

To make this complaint you should use the teacher misconduct referral form and include:

  • details of the allegations;
  • chronology of events including any previous complaints made;
  • documents as evidence of previous complaints, correspondence with the school, the school complaint policy, any complaints to the police, any complaints to other bodies such as the local authority and signed witness statements.

What if I am unhappy with the Academy’s response to my complaint?

If you are dissatisfied with the academy’s response, you should then address your complaint to the Education and skills Funding Agency (ESFA). The ESFA will not usually investigate complaints more than 12 months after the decision or action was taken.

Matters which the ESFA will investigate:

  • Undue delay on non-compliance with published complaints procedures;
  • Allegations that the academy has acted unlawfully or failed to comply with a contractual duty imposed on it under its Funding Agreement with the Secretary of State or any other legal obligation.

Matters which the EFA will not investigate:

What are the possible outcomes after the Education Skills Funding Agency?

If the ESFA finds that the Academy has not dealt with a complaint properly, they will not overturn the Academy’s decision but will ask it to reconsider and ensure that the decision complies with the relevant Regulations. 

Such actions may include asking the Academy to review:

  • its procedures, to ensure non-recurrence;
  • its decision in the individual case.

If the Academy does not comply, the Secretary of State may, if appropriate, seek to enforce the terms of the Funding Agreement through the courts.

When can I complain to the Secretary of State?

Before you can complain to the Secretary of State, you must have exhausted all of the above complaints procedures.

The Secretary of State will consider the following types of complaint:

  • failure of a school and/or Local Authority to address bullying;
  • failure of a school and/or Local Authority to safeguard and promote a pupil’s welfare in accordance with section 175 Education Act 2002;

To start the procedure you will need to write a letter detailing your complaint with all relevant documentation to the Department of Education.

The following are grounds of Complaints to the Secretary of State:

  • A complaint can be made that the school or Local Authority has failed to make adequate arrangements to safeguard and promote the welfare of a child under section 175 Education Act 2002;
  • A complaint can be made against the Local Authority or  Governing Body of any maintained school that has acted unreasonably with respect to the exercise of any power or the performance of any duty imposed by the Education Act 1996 (section 496 Education Act 1996).
  • A complaint can be made against the LA or Governing Body of any maintained school if it has failed to discharge any duty imposed on them by or for the purposes of the Education Act 1996 (s.497 Education Act 1996)
  • A complaint can be made against a LA that has failed to perform to an adequate standard and function conferred on it in its capacity as a LA (s.497 Education Act 1996).

It is worth nothing that the Secretary of State can take 6 months to respond to letters of complaint and very rarely finds it necessary to become involved. 

The Secretary of State can make directions as they consider appropriate to ensure that the Governing Body or Local Authority exercises its duties, functions and powers as it should.