This page provides information on the duties of schools and local authorities to assess, identify and provide for a child’s special educational needs within school.
What are Special Educational Needs (SEN)?
Section 20 Children and Families Act 2014 defines a child as having Special Educational Needs (SEN) if he or she "has a learning difficulty or disability which calls for special education provision to be made for him or her".
A child is considered to have a learning difficulty if she or he:
- Has a significantly greater difficulty in learning than the majority of others of the same age; or
- Has a disability which prevents or hinders them from making use of facilities of a kind generally provided for others of the same age in mainstream schools or mainstream post 16 institutions.
Disability is defined in the Equality Act 2010. A person as disabled if they have a physical or mental impairment that has a substantial and long-term adverse effect on a person's ability to carry out normal day-to-day activities.
- Normal day-to-day means things that people do on a regular basis, for example mobility, dressing or cleaning (physical co-ordination), and having a conversation.
- Long-term usually means the impairment should have lasted or be expected to last at least a year.
- Substantial means not minor or trivial.
- Physical impairment includes sensory difficulties such as visual or hearing impairments
- Mental impairment includes learning difficulties, autism, dyslexia, speech and language difficulties, attention deficit hyperactivity disorder (ADHD).
- Some specified medical conditions, such as HIV, multiple sclerosis and cancer are all considered as disabilities, regardless of their effect.
There are some specific conditions which will not amount to an impairment under the Equality Act 2010. For more information see our information page on Disability Discrimination in Education.
Some examples of SEN are:
- Emotional and behavioural difficulties (EBD)
- Autism, including Asperger Syndrome
- Attention Deficit (Hyperactivity) Disorder (ADHD/ADD)
- Specific learning difficulties such as Dyslexia
- Obsessive Compulsive Disorder
- Communication difficulties
- Medical needs such as Epilepsy and Cerebral Palsy
- Mobility difficulties
If your child has special educational needs, they may need extra help in a range of areas, for example:
- Reading, writing, number work or understanding information
- Expressing themselves or understanding what others are saying
- Making friends or relating to adults
- Behaving properly in school
- Organising themselves
- Sensory or physical needs which may affect them in school
What can nurseries do to meet the needs of children aged 0-5 with SEN?
All state maintained nurseries must use best endeavours to ensure that the SEN of children attending the nursery are identified and met as quickly as possible. The nursery should have a detailed SEN policy about the support available.
What can schools do to meet the needs of children with SEN?
Every school is required to have systems in place to identify children who are in need of support and to assess, monitor and secure appropriate support for any SEN they may have. Under paragraph 6.2 of the Special Educational Needs and disability code of practice: 0 to 25 years each school must:
- Use their best endeavours to make sure that a child with SEN gets the support they need - this means doing everything they can to meet children and young people's SEN
- Ensure that children and young people with SEN engage in the activities of the school alongside pupils who do not have SEN
- Designate a teacher to be responsible for co-ordinating SEN provision - the SEN co-ordinator, or SENCO. (This does not apply to 16 to 19 academies.)
- Inform parents when they are making special educational provision for a child
- Prepare an SEN information report and their arrangements for the admission of disabled children, the steps being taken to prevent disabled children from being treated less favourably than others, the facilities provided to enable access to the school for disabled children and their accessibility plan showing how they plan to improve access progressively over time.
Schools are also required to involve parents in the process.
Schools are provided with additional money to provide support for children with SEN, this is called their delegated budget. Each child with SEN is entitled to receive up to £6000 funding from their school per year.
There are two stages of support for meeting the needs of children with SEN: Additional SEN Support and an Education, Health and Care Plan.
What is Special Educational Provision?
Special educational provision is provision that is different from or additional to that normally available to pupils or students of the same age, which is designed to help children and young people with SEN or disabilities to access the National Curriculum at school or to study at college.
For children under 2 years old it is educational provision of any kind.
What can the School Governing Body do to meet the needs of children with SEN?
- Develop and monitor the School’s SEN policy.
- Ensure that all Governors, especially SEN Governors, are up to date and knowledgeable about the School’s SEN provision, including how funding, equipment and personnel resources are deployed.
- Ensure that SEN provision is an integral part of the School development plan.
- Ensure that the school's notional SEN budget is appropriately allocated to support pupils with SEN.
Additional SEN Support
If a child is identified as struggling with their school work, and it is determined that this is being caused by a child's underlying SEN, it may be necessary for a school to intervene to provide additional support for that child.
This support should be provided through a process known as Additional SEN Support. This is designed to help remove any barriers the child has to learning and put in place provision that will enable that child to benefit fully from their education.
This support should be provided through a repeated four part cycle known as the graduated approach. This process is designed so that the support being provided continues to be revisited and reappraised, the support being provided should therefore become more refined and specialised as time goes on and the school becomes more aware of what support works best for the child, in terms of ensuring they are making good progress at school and securing the desired outcomes.
The four part cycle is as follows:
This is when a child's class or subject teacher along with the school's SENCO work together to carry out a clear analysis of a child's needs. This assessment process should not just involve the school themselves, the views of parents should also be sought and where appropriate the views of the child or young person. Where outside professionals are also involved with the child or young person, for example Children's Services or health professionals, it may also be appropriate to seek their views. This assessment should be reviewed on a regular basis to make sure that the support being provided to a child continues to be effective and best matched to the child's needs.
Where a school does decide to put in place Additional SEN support for a child the parents should be formally notified of this. The child's teachers and the school's SENCO should then, in consultation with the parents and the pupil if appropriate, agree on the following:
- The adjustments, interventions and support to be put in place
- The expected impact on progress, development or behaviour
- The desired outcomes for the child
- A clear date for review
All teachers and support staff that work with the child should be made aware of the child's needs and of the above plan so they can make sure the plan is correctly implemented. The above plan should also be placed on the child's school record and should be accessible by parents.
The child's class teacher stills remain responsible for working with the child on a day by day basis; this remains the case even if the support offered includes group or one to one teaching away from the child's main class. This should all be done whilst working closely with any support or specialist staff involved.
The SENCO should remain closely involved in supporting the child's class teacher in terms of continuing to assess the child's progress and needs and ensuring the planned support is being implemented properly.
The success and effectiveness of the support provided should be reviewed on a regular basis and in line with the date agreed in the plan stage. During this review stage the impact and quality of the support in place should be evaluated and the views of the parents and child should again be sought.
This review process should feed back to part 1 of the cycle and the needs should again be assessed and the cycle should flow through again with any changes needed to the support provided being implemented.
A spokesperson for the Department for Education has recommended that reviews with parents should take place at least three times a year.
What happens if the support being provided through Additional SEN Support is not enough?
If the parents of a child do not believe that the support being provided to their child through Additional SEN Support is allowing the identified outcomes to be reached then they should first raise their concerns with the school's SENCO, this should be done prior to the review stage. There is scope within Additional SEN Support for external specialists to become involved to support the child, this for example could include:
- Behaviour Support Services
- Educational Psychologist
- Child and Adolescent Psychologists
- Speech and Language Therapists
- Occupational Therapists
- Child and Adolescent Mental Health Services (CAMHS)
The parents have the right to be present at any interview, medical or other test during the statutory assessment, but sometimes the professionals may ask to see the child without a parent present. The parents should feel free to suggest any other people or organisations they know whose views may be helpful in the assessment of a child.
The school will not have received any additional funds to provide support at the Additional SEN Support stage. Any cost must be met though their delegated budget for children with SEN, this equates to the first £10,000 needed to educate the child. This figure is made up of a standard amount of £4,000 allocated to every pupil and then an additional £6,000 to provide SEN support.
If after the school have exhausted that budget at the Additional SEN Support stage the child's needs are still not being adequately met then a parents next option would be to pursue an Education, Health and Care Plan for their child. You will have to demonstrate that more than £6000 worth of support is required in order to get an Education, Health and Care assessment.
The success and effectiveness of the support provided should be reviewed on a regular basis
What can the LEA do to meet the needs of children with SEN?
- Identify, assess and provide for children with SEN.
- Audit, plan, monitor and review SEN provision.
- Provide support through an information, support and advice service for young people with SEN.
- Liase with other partners whose job it is to support children with SEN (such as schools, colleges, and health bodies)
- Secure training, advice and support for staff working with SEN.
Education, Health and Care Plans
If a child fails to make progress at the Additional SEN Support stage a request can be made to the Local Authority, by either the parents or the child's school, for them to carry out an Education, Health and Care needs assessment. This would be with a view to the child being placed on an Education, Health and Care Plan (EHCP).
An EHCP is intended to make special educational provision so as to the meet the SEN of the child or young person and to secure the best possible outcomes for them across education, health and social care and as they grow older prepare them for adulthood. Under paragraph 9.2 of the Special Educational Needs and disability code of practice: 0 to 25 years the assessment and EHCP, if granted, should:
- Establish and record the views, interests and aspirations of the parents and child or young person
- Provide a full description of the child or young person's special educational needs and any health and social care needs
- Establish outcomes across education, health and social care based on the child or young person's needs and aspirations
- Specify the provision required and how education, health and care services will work together to meet the child or young person's needs and support the achievement of the agreed outcomes.
An EHCP is legally binding and the support detailed in the plan must be provided. These plans can be in place for children or young people between birth and the age of 25. Young people aged 18-25 with an EHCP will continue to have their needs reviewed on at least an annual basis to ensure the right level of support is being provided across the areas of education, health and social care.
For more information on EHCPs and the assessment process please see our How to Guide on Needs Assessments and Education, Health and Care Plans.
An EHCP is legally binding and the support detailed in the plan must be provided.
How a parent can raise concerns
1. Speak to the child's teacher
If you have concerns with regards to your child's education and you do feel that they are not coping with their school work then you should raise your concerns with your child's teacher. This may be their class teacher or head of year.
At this meeting you may wish to provide evidence to the teacher of what you feel is of concern. This could include homework, test results and any other work. You may also wish to discuss with the teacher any change you have noticed in your child such as them becoming more anxious, their behaviour deteriorating or any health condition that has been recently diagnosed.
During this meeting you and the teacher should try and work together to see if there are any concerns and whether any action needs to be taken. It is important that you make note of any recommendations made and any plan that is being implemented. You should then make another date to meet to follow up on any implementations that have been suggested.
After this meeting it is important that you keep a track of how your child is progressing and if you do not feel that any progress has been made you should meet with the teacher again or consider the next step.
2. Have a meeting with the SENCO
Every school must have a Special Educational Needs Co-ordinator. A SENCO has to be a qualified teacher and may also have another job title within the school, such as Deputy Head Teacher.
The role of the SENCO is to ensure that all the special needs provision are met at the school. If you and the school are concerned with regards to your child not making any progress following your initial meeting with the class teacher then a meeting with the SENCO should be arranged. You can make a written request to the SENCO requesting a meeting and setting out your concerns. At this point you may wish to request a copy of the school's policy on Special Educational Needs and also your child's school records for you to peruse through to ensure you feel that the school are fulfilling their duty.
When you have a meeting with the SENCO you will want to discuss whether the SENCO feels your child has any SEN and the support that the school can provide for them.
It will be at this point that Additional SEN Support could be discussed with you. You and the SENCO should work together to put in place any targets or desired outcomes for your child. It is important that you make a note of anything agreed at this meeting as well.
If you feel it is necessary you can also ask the school if they can arrange any assessments from outside specialists such as Speech and Language Therapists or Educational Psychologists.
As discussed above any support provided through Additional SEN Support should be reviewed regularly to ensure that outcomes are being met by your child and that they are receiving the support necessary. If this isn't the case you may wish to follow the next stage below.
It is important that you keep a track of how your child is progressing
3. Education, Health and Care needs assessment
If your child is not reaching any targets or outcomes set through Additional SEN Support then it may be necessary to apply for an Education, Health and Care needs assessment to the Local Authority. This can be made by the school or by yourself. You should set out what your child's SEN is, the difficulties that they are having, the current support that they are receiving and the evidence of additional support needed. The local authority will assess your child if they have or may have SEN and special provision may be necessary.
The purpose of the assessment is to establish whether your child's SEN requires additional provision through an EHCP. If an EHCP is issued this will set out the additional support for education, social care and health care and the budget provided for this.
For further information please see our How to Guide on Needs Assessments and Education, Health and Care Plans.
4. Appeals relating to an Education, Health and Care Plan
If an Education, Health and Care Plan is made and parents have concerns with regards to the contents of the Plan then they can appeal to the First Tier Tribunal (Special Educational Needs and Disability). For Wales, see the Special Educational Tribunal for Wales.
An appeal can be made on the basis of:
- Refusal to carry out an Education, Health and Care needs assessment or reassessment
- Refusal to issue a Education, Health and Care Plan
- Refusal to amend a Education, Health and Care Plan following reassessment or annual review
- The Local Authority has issued a Education, Health and Care Plan but the parents or young persons disagrees with the content in:
- Part B - a child's SEN
- Part F - a child's provision to meet their SEN
- Part I - The educational establishment named in the Plan.
- Decision of the Local Authority to cease to maintain a child's Education, Health and Care Plan
For further information on appeals please see our How to Guide on Special Educational Needs: Appealing an Education, Health & Care Plan or a Statement of Special Educational Needs.
What if my child is already receiving support for their SEN?
The above EHCPs and the provisions provided through Additional SEN Support came into force through Part 3 of the Children and Families Act 2014 and they have been in place since the 1st of September 2014. Prior to this date many children will have received support through different mechanisms.
Some children may have been receiving support through School Action or School Action Plus. These support arrangements have now been replaced with Additional SEN Support. If your child was receiving support through School Action or School Action Plus prior to the above changes coming into force then they should automatically be moved on to Additional SEN Support. If you have doubts about whether this has happened then you should discuss this with your child's school's SENCO.
If your child currently receives support through a Statement of Special Education Needs (SSEN) then these will remain legally binding and the child's support should not be removed. EHCPs will replace SSENs in the long run, from the 01/09/2014 no new requests for SSENs can be made but those already on SSENs will remain so for the mean time.
The government intends for all children with SSENs to transition to EHCPs by 1st April 2018. This transition will take place through a transfer review; this will take the place of the annual review in the year of transition. Local Authorities should seek to transfer those already on SSENs to EHCPs at key transition points in their education, for example:
- Children transferring from an early years setting to a school
- Children transferring from an infant to a junior school
- Children transferring from primary to secondary school
- Children transferring from mainstream to a specialist school, or vice versa
- Children in year 9 - There is now a requirement under EHCPs for adulthood to be prepared for in EHCPs from year 9 onwards
- Children in year 11
- Children moving to further education.
If the person receiving support is a young person, i.e. over 16, and they currently receive SEN support through a Learning Difficulty Assessment (LDA) they will also at some stage transition across to an EHCP, unless the LDA comes to an end before the date for transition. The transition phase for those on LDAs will last until 1st September 2016. Until a young person has transferred to an EHCP they should continue to receive support through their LDA.
For those who already have a request for Statutory Assessments for SSENs ongoing the Local Authority could still issue a SSEN, though the Local Authority may seek parental consent to issue an EHCP instead.
If a parent has an ongoing request for a SSEN that is refused or is having problems with an existing SSEN then they will still be able to appeal to the First Tier Tribunal to try and resolve these issues.
Please see our How to Guide on Special Educational Needs: Appealing an Education, Health & Care Plan or a Statement of Special Educational Needs for further information.
What is the Local Offer?
From 1 September 2014 all local authorities must publish a detailed summary of the services available to support children and young people with SEN and disabilities named the Local Offer. This should cover services for education, health and social care and should include information about services available in neighbouring boroughs. The SEND Code of Practice sets out in detail what the Local Offer should do:
- provide clear, comprehensive, accessible and up-to-date information about the available provision and how to access it
- target provision specifically to meet local needs and aspirations. Local authorities should involve children and young people with SEN and disabilities and their parents and service providers im developing and reviewing the Local Offer.
Schedule 2 of the Special Educational Needs and Disability Regulations 2014 provides a common framework for the Local Offer.
The Local Offer must include information about:
- special educational, health and social care provision for children and young people with SEN or disabilities – this should include online and blended learning
- details of how parents and young people can request an assessment for an EHC plan
- arrangements for identifying and assessing children and young people’s SEN – this should include arrangements for EHC needs assessments
- other educational provision, for example sports or arts provision, paired reading schemes
- post-16 education and training provision
- apprenticeships, traineeships and supported internships
- information about provision to assist in preparing children and young people for adulthood
- arrangements for travel to and from schools, post-16 institutions and early years providers
- support to help children and young people move between phases of education (for example from early years to school, from primary to secondary)
- sources of information, advice and support in the local authority’s area relating to SEN and disabilities including information and advice provided under Section 32 of the Children and Families Act 2014, forums for parents and carers and support groups
- childcare, including suitable provision for disabled children and those with SEN
- leisure activities
- support available to young people in higher education, particularly the Disabled Students Allowance (DSA) and the process and timescales for making an application for DSA
- arrangements for resolving disagreements and for mediation, and details about making complaints
- parents’ and young people’s rights to appeal a decision of the local authority to the First-tier Tribunal (SEN and disability) in respect of SEN and provision
- the local authority’s accessibility strategy (under paragraph 1 Schedule 10 to the Equality Act 2010)
- institutions approved under Section 41 of the Children and Families Act 2014
The Local Offer should cover:
- support available to all children and young people with SEN or disabilities from universal services such as schools and GPs
- targeted services for children and young people with SEN or disabilities who require additional short-term support over and above that provided routinely as part of universal services
- specialist services for children and young people with SEN or disabilities who require specialised, longer term support
Can the Local Government Ombudsman look in to the local authority failure to support my child's SEN?
The Local Government Ombudsman (LGO) can look in to some complaints about the failure of a council to deal properly with a child's SEN. The LGO can investigate:
- delay in assessing a child for SEN
- delay in issuing a Statement of SEN or EHCP
- failure to implement a Statement of SEN or EHCP
- failure to carry out an annual review
- failure to follow the SEND Regulations 2014 and SEND Code of Practice
- failure to follow the formal transitional arrangements
- complaints about Personal Budgets
- failure to involve children and young people over the age of 16 in decisions about their provision
- complaints about the Local Offer
- complaint about the council's response about a failure of a school to provide additional SEN support
The LGO cannot look into complaints where there is a right of appeal to the SEN Tribunal. For more information see our How to Guide on Appealing an Education, Health and Care Plan or a Statement of SEN.
If the LGO finds that your child's SEN has not been dealt with appropriately they can order and apology, and in some instances compensation. It can order that the council provide further help to your child. For more information see the LGO factsheet.
The Department for Education has released a SEND Guide for Parents and Carers.
For Wales, see the Special Educational Tribunal for Wales.